Privacy Policy

Last updated 30 November 2016

1. Privacy Pty Ltd ACN 006 372 265, (“referred to as “,” “we,” “us” or “our) is committed to the protection of your personal information in accordance with all relevant privacy laws.

This privacy policy describes the information that we collect from you through our websites and (“Websites”) and our document sharing cloud solution known as eBrief (the “Service”) and how we hold and use that information.

By using the Service, or providing personal information to us, you agree to the collection, use and disclosure of your personal information in accordance with the terms of this privacy policy. If you do not agree to this privacy policy, please do not use the Service.

2. Information we collect

2.1 Personal information

When you use our Websites or the Service, you may be asked to provide certain personal information which can be used to identify you or contact you, such as your name and email address and other contact details.

Personal information is typically collected in any of the following circumstances, but not limited to:

  1. when you register to become a user of our eBrief Service;
  2. when you use our eBrief Service;
  3. when you upload documents to our eBrief system; and/or
  4. when you use the Websites.

If you do not give us this information, you will be unable to utilise the Service or certain other features that require registration.

2.2 Other information

We may also ask you to provide or collect other information that cannot be used to identify you, such as geographic location, computer capabilities, preferences, IP addresses, browser type and language, access times and referring web site addresses, and information about your visit and use of the Service, such as how many documents you upload and how often you use the Service. To do this, we may use cookies and other technology (see clause 3.4 “Cookies” below for more detail about the use of such technologies) and we may acquire such non-personal information from third party online tracking service providers. We may combine non-personal information with personal information.

We do not collect, review or control the content in or of any material a user may upload via the Service, including personal information that may be in such material.

3. How we use the personal information we collect about you

3.1 Personal information

The personal information you provide will allow us to complete your registration; provide you access to the Service; alert you to new features or enhancements; handle/route your customer service questions; and/or notify you of upgrade opportunities and offers.

We may also use personal information you provide to allow other users, including barristers, advocates, solicitors clients and experts, to access and share the documents you have uploaded onto the eBrief system.

We may use your personal information to provide you with direct, targeted or other marketing materials on an ongoing basis. We may provide you with these materials by electronic messages (eg email), our digital services and other means. We will only provide you with direct marketing materials where you would reasonably expect us to, or if you consent to receive direct marketing materials. If we have obtained your personal information from a third party we will seek your consent to provide you with direct marketing materials. Direct marketing communications may include promotional material about or may relate to the products and services provide and other products and services which may be of interest to you. You may opt out of receiving direct marketing material by contacting us in any of the ways specified in clause 8 below.

3.2 Who do we disclose your personal information to?

In certain circumstances, we may employ third parties to collect personal information on our behalf, and your personal information may be disclosed to third parties that we have engaged to perform services for us. In each case, these third parties are assisting us in providing the Service to you (including, for example, customer support).

We may also be required by law to provide your personal information to third parties, such as law enforcement agencies.

We may use your personal information for internal marketing, profiling, or demographic purposes, so we can adapt our services and the Service to better suit your needs.

3.3 Location

3.4 Cookies

We use cookies and other technologies to personalise your experience and monitor Service usage. Cookies are small files downloaded to your computer to track movements within web sites. We may link cookie information to personal information.

Most internet browsers will allow you to erase cookies from your computer hard drive, block acceptance of cookies, or receive a warning before a cookie is stored. Please note, however, that if you block cookies, some portions of the Service may not function properly

4. Security of personal information

We adopt commercially reasonable security measures consistent with industry practice to protect your personal information from loss, misuse, and interference and from unauthorised access, modification or disclosure, but no security system can be guaranteed to be 100% secure. As a result, we cannot guarantee the security of our servers, the means by which information is transmitted between your computer and our servers, or any information provided to us or to any third party through or in connection with the Service. You provide all such information entirely at your own risk.

We will keep your personal information only for as long as required for our business purposes and otherwise as required by applicable laws. Where we no longer need to keep your personal information, we will take reasonable steps to destroy or de-identify your personal information.

5. General

5.1 Revisions to privacy policy

We reserve the right to update and revise this privacy policy at any time, including to take into account new laws, regulations and technology and any update or revision to this privacy policy will be effective when posted. All personal information held by us will be governed by our most recent privacy policy available on our Websites. Our most recent privacy policy will apply to the collection, use and disclosure of personal information and your continued use of the Service after the posting of the revised privacy policy will constitute your acceptance of, and agreement to be bound by, those changes.

5.2 Business transfers

We reserve the right to transfer any and all information that you provide, or that we otherwise collect in connection with the Websites or the Service, in connection with a sale or transfer of assets or of any portion of our business.

5.3 Links to other sites

The Service may contain links to other websites. This privacy policy applies solely to the information which is collected in or through the Service or by accessing our Websites. We are not responsible for the privacy practices or content of such other websites, and any link does not constitute any endorsement on our part of any such other websites.

Additionally, there may be third party web sites that may be providing links from their sites to our web site without our knowledge or control. We are not responsible for the content of any third party web sites, expressly disclaim any statements or assertions made on such web sites, and deny all liability associated with your use of, and the content on, such other sites or advertisements contained therein.

6. How you may access, change, or delete the information you have provided to us

You may contact our Privacy Policy Administrator to request that we provide you with access to any of the personal information which we hold. We will grant your request unless providing you with access would unreasonably impact upon the privacy of others or is not otherwise permitted at law. We may charge you the reasonable costs of collecting your personal information.

We will take reasonable steps to ensure that your personal information that we hold is accurate, up-to-date and complete. If you need to update, correct, or amend any information you have given us, please contact our Privacy Policy Administrator.

If you choose to have your personal information removed from our active databases, we will do so within a reasonable time after your request and we will take reasonable steps to ensure that your personal information is not used (except as may be required by law) by us after your notification to us. Your information may still be retained, however, to resolve potential or actual disputes, enforce our End User Agreement, and due to technical and legal requirements and constraints related to the security, integrity and operation of the Service.

7. Other important agreements that govern your use of our Websites and Services

In addition to this privacy policy, your rights and obligations concerning the Service is governed by the End User Agreement. Please review each of these carefully, as you must agree to be bound by each of them before you may use the Service.

8. Contact Us

If you have any concerns about the treatment of your personal information, this privacy policy, compliance with privacy laws, or if you have any other queries, problems, complaints or communication in relation to this privacy policy, please contact us in any of the following ways:

Privacy Policy Administrator Pty Ltd
Level 10, 555 Lonsdale Street
Melbourne, 3000

Telephone: Australia +61 3 9020 4456 or UK +44 20 8798 0230